The 2-minute rule explained in 1 minute

FullSizeRenderIn his book Getting Things Done, David Allen proposes the 2-minute rule, which doesn’t only increase productivity, but also drastically decreases stress levels too.

The method begins with capturing stuff (to-do items, projects, ideas etc.) in your inbox (one long list of all of those items) instead of dealing with every single input at the moment it reaches you. On a regular basis, for example once or twice a day, you should clean your inbox by going through the list item-by-item.

The 2-minute rule states that if an item in your inbox takes two minutes or less to complete then it should be done there and then, otherwise it should be deferred to a later date, delegated, or considered whether it’s worth keeping or not.

Items in the inbox should be taken from top to bottom and not in order of priority. The two minute rule ensures that you will get through all the items. Otherwise chances are that you will never get to deal with low priority stuff.

Two minutes is an efficiency cutoff time frame: it takes anything up to two minutes to store, track and start dealing with the item at a later time. You might as well just do it there and then.

The rule can be extended to another inbox too (pun intended). If you’re a heavy email user and apply the two minute rule to going through your mails, you’ll be surprised how well you can keep on top of things. If it takes two minutes or less to reply a message then do it, otherwise file it appropriately, and come back to it again.

Try implementing this one rule, and you will see a big change in your productivity.

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Quick renaming files on Mac & PC for free

Renaming several files can be a pain in the neck, especially if you have to work on dozens or hundreds of them. Thankfully there are solutions out there that will do the donkey work for you at the click of a few buttons.

PC users can use Bulk Rename Utility, available for free (http://www.bulkrenameutility.co.uk/Download.php). It has so many features that the sheer sight might be a little daunting, but here’s what you need to do to get started:

Navigate to the folder and select the files are that you wish to rename (or just click Ctrl+A if you want to select all).

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Type in the desired name of the series of files (field 2), then select the prefix or suffix you want to add (field 10), and finally click “Rename”. Done!

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Mac users running Yosemite can do it without any third party applications. The function is built into the operating system.

Open the folder that contains the files and select the ones you want to rename (or hit cmd+A to select all). Right click on one of the selected files (or use ctrl+click) and select Rename N Items…

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Select the Format option from the scroll down menu and type the new names into the Custom Format field. Click “Rename” and you’re done!

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You just get more productive by the day.